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Document Imaging software provides the ability to take information stored on paper and convert it into digital data.  An “image” is simply an electronic snapshot of a piece of paper taken by a scanner, or transmitted via fax.  Companies that once paid high costs to maintain rooms full of file cabinets and a staff to find files and documents can now scan and index their documents for quick and easy retrieval on a PC.  

Images provide viewing of document details directly from your computer screen and with intelligent technologies such as Optical Character Recognition (OCR), systems can glean information directly from the document and make it available as normal text.

Document images however tend to be large files when stored electronically when compared to normal text or word processing documents.  In addition, there is often a legal requirement to maintain long-term access to documents for legal purposes.  For these reasons, companies most often choose high capacity and low cost optical disk storage media for maintaining online and near line archives.

Components that make up a document image processing system:

Scanning: A device for capturing the document images .

Storage: A place to put the data – in most imaging installations document images are indexed and stored to a secure storage device such as an optical drive or jukebox.

Viewing: Images are retrieved by the document imaging software from online or near line storage for viewing as needed for research and editing.

Advantages

• A dramatic reduction in the cost of repetitive and time-consuming tasks of administrative personnel.

• Reduces costs associated with the storage of paper based documents.

• Enhances customer service by fulfilling requests for information instantly.

Pegasus provide a secure and effective link to optical, CD and DVD storage for use with document imaging applications.